This is an important notice for the unavailable of the administrative system – Financial Management System (FMS).  The FMS will be unavailable on 13th December 2025 (Saturday), from 9:00am to 5:00pm, for undergo technical upgrade at the server level.

During this period, the following systems/services will be inaccessible,

• Account Mapping Enquiry
• General Budget Enquiry (HKUST)
• General Budget Enquiry (Others)
• Financial Status Enquiry for Projects (HKUST)
• Financial Status Enquiry for Projects (Others)
• Budget Requisition Enquiry
• Funds / Project Accounting System
• Centralized Approval and Delegation System
• Conference Lodge booking
• Premise System
• Travel and Expense System
• CTM Travel Portal
• Staff Cost Projection report
• ePayment System
• Student Award System
• Extra Load Application and Payment System
• Fixed Asset Web Portal
• Requisition and Receiving Enquiry
• eQuotation System
• eProcurement / Requisition
• Purchasing Card System
• Goods Receiving
• Vendor & Product Enquiry
• e-Tendering
• Student Helper Engagement and Timesheet System
• Center of Laboratory Supplies (CLS)
• Enterprise Content Management
• Flow Portal (e-Form, only the below e-Form is available)
  HKUST Visitor Vehicle Pre-Registration Form 

Thank you for your understanding. Please reach out to your respective ITSO business engagement contacts or our Service Desk (cchelp@ust.hk) if you need any further assistance.

Information Technology Services Office 
(x6200, email: cchelp@ust.hk)
9 December 2025